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Free workshop tools

Free mechanic job card template

A printable A4 worksheet for the front counter and workshop floor. Keep the customer concern, approved tasks, labour, parts and handover with the same job.

Free download. No sign-up or email required.

Download blank job card (PDF)Download completed example (PDF)
Download editable worksheet (CSV)

What is on the sheet?

  • Customer, vehicle, registration, odometer and job reference.
  • The reported concern, agreed tasks and customer approval reference.
  • Technician time, parts used and findings to discuss.
  • A completion check and handover to the service desk.
Preview of the blank A4 mechanic job card, with customer, approved work, labour, parts and handover sections
One A4 page. Print at actual size. Open the PDF for the full sheet.

How to use the job card

  1. Start at the counter. Give the job a unique number. Write the customer's concern in their own words, and confirm vehicle and contact details.
  2. Separate findings from approved work. Record the quote and approval reference before adding repair tasks. If a technician finds extra work, obtain approval before proceeding.
  3. Record the work as it happens. Note technician time, parts quantities and any measurements. Keep deferred recommendations distinct from completed tasks.
  4. Review before handover. Check the agreed tasks and parts, record any remaining concerns, and pass the same job reference to the invoice.

A completed example

The example uses a fictional routine service: the customer reports a squeak, the technician records a finding, and an additional repair remains deferred. It shows how to keep the concern, authorised tasks and later recommendations separate. All names, vehicle details and job information are illustrative.

Open the completed example

When paper starts creating extra work

A worksheet is useful when you need a clear record on the floor. MechAxis digital job cards connect that record to bookings, technician time, customer and vehicle history, and invoicing. Gold adds digital inspections and inventory.

See digital job cardsCalculate your labour rate

Job card questions

What should a mechanic job card include?

Record the job number, customer and vehicle, odometer, customer concern, agreed work, approval reference, assigned technician, labour time, parts used, findings and final handover. Keep the quote and invoice linked by the job number.

Is the job card a quote or invoice?

No. This template records workshop work. Use a separate quote for prices and customer authorisation, and a separate invoice for amounts due. Record the references on the job card.

Can I edit the template?

The PDFs are designed to print and write on. Use the free CSV version in your spreadsheet app if you want to change labels or add rows, then adjust the print area to suit your workshop.

Can I use it without MechAxis?

Yes. The downloads are free and do not require an account, trial or email address.