Inventory
The part has arrived. Which job is waiting for it?
Keep purchase orders, due dates and received quantities connected to the repair that needs them.
Updated 1 November 2026 · 3 minute read
Give the order a destination before it leaves
A box on the counter is useful only when the team knows which repair needs it. An order description alone can be ambiguous when two vehicles need the same part. Attach the job and its part line at ordering time, then carry that link through receiving. The front desk and the technician should be able to check the same record.
A repair with two deliveries
Illustrative example: a brake job needs pads and two rotors. The pads arrive today and the rotors are due tomorrow. Receiving the pads does not make the repair ready. Check ordered and received quantities for each line, record the outstanding due date and let the service advisor explain the remaining wait to the customer. A delivery date is an expectation, not a promise that every part will arrive together.
Order from the job in MechAxis
Purchasing staff can start an order from the job's Parts tab or a part line's Order action. The part is attached to a draft purchase order for that supplier at the job's site. Creating the draft does not send it: review and send the purchase order from Purchasing. Check quantity, supplier, cost and due date before sending.
Keep the due date useful
If the supplier revises the date, update the order line. MechAxis shows the job's ordered parts, received quantities and overdue due dates in the job and technician views. A stale date creates noise; an updated date gives the team something useful to act on. Follow up an overdue line before promising a collection time.
Receive, then review the next action
Record the delivery against its purchase order and check what remains outstanding. A job waiting for parts gets a notice when everything it ordered has arrived. That notice is a prompt to review the repair, not a guarantee that a bay or technician is now available. Check the schedule and approved work before restarting it.
Try a partial delivery
In a test job, order two parts from a supplier and receive only one. Confirm that the job still shows the outstanding quantity. Then receive the remainder and review the waiting-for-parts notice. This is a useful trial exercise for both the person who buys parts and the person who receives the boxes.
Questions
Common questions
01Does creating an order from a job send it to the supplier?+
No. It creates or adds to a draft purchase order. Review and send that order from Purchasing.
02Does receiving parts automatically finish the job?+
No. Received quantities inform the job's parts status. The workshop still decides when work resumes and when it is complete.