Comparisons
MechAxis vs Workshop Mate: an honest comparison
A side-by-side comparison of MechAxis and Workshop Mate for Australian workshops, including where Workshop Mate's flat unlimited-user pricing wins.
17 August 2026 · 8 minute read
Who wrote this, and how to read it
MechAxis wrote this page, so read it as a vendor comparison. The rule we have set for ourselves is that everything in the Workshop Mate column comes from Workshop Mate's own public pages on the date shown above the table, and everything MechAxis has not built is stated plainly rather than omitted. Vendor offerings change; if their site disagrees with this page, their site is right.
Two different bets on the same job
Workshop Mate and MechAxis are both aimed at Australian and, in their case, New Zealand mechanical workshops that want job cards, invoicing, a booking diary, parts and customer reminders in one place. The difference is where each product places its bet. Workshop Mate's public positioning leads with unlimited users on a flat price and with accounting and parts integrations that are already live. MechAxis leads with the workflow between those features: inspection to quote to partial approval to job task, and a technician surface built for a tablet.
Where Workshop Mate is the stronger choice
Workshop Mate publishes a single plan with unlimited users at a flat monthly price plus GST. Compared on the same basis, their plan sits between our Silver and Gold tiers before GST, so the moment your team outgrows the three users on Silver, Workshop Mate is the cheaper licence and stays cheaper as you add staff. If you run a large team where everybody needs a login, that is a real advantage and we would rather you find it here than after switching. They also list Xero and MYOB accounting integrations and Burson EzyParts ordering as live, where our Xero sync depth is still in delivery, we have no MYOB connection and we have no live parts catalogue ordering.
Where MechAxis is different
MechAxis puts digital inspections at the centre of the customer conversation. Technicians record findings against reusable templates with red, amber and green severity, notes, measurements and photos taken at the vehicle. Advisors turn selected findings into quote lines, the customer reviews a secure link and approves or defers each line individually, and approved lines become job tasks. There is a customer portal for quotes, invoices, approvals, bookings and service history. Reminder campaigns check consent, suppress customers with an upcoming booking, deduplicate recent contact and require staff approval before anything sends. Platinum adds revenue recovery, warranty and comeback cases, capacity planning, a fleet portal and a digital service passport.
Comparing the price shapes fairly
MechAxis prices include GST: Silver is $89, Gold is $149 and Platinum is $199 per month, which is $80.91, $135.45 and $180.91 before GST. Workshop Mate quotes its single plan plus GST, so its advertised number needs 10% added to reach what leaves your account. That difference cuts both ways — our Silver tier is cheaper than their plan on either basis, and our Gold and Platinum tiers are dearer. We are not printing their figure here because a stale competitor price is worse than none; check their pricing page on the day you decide. Then count the integrations you would actually enable, since their per-integration charges sit outside the headline price.
What MechAxis has not finished yet
Our Xero connection covers workshop-owned authorisation and connection status, but sync depth remains a delivery item, and there is no MYOB integration. We have built connector architecture for supplier catalogues but no live vendor API access, so there is no Burson or Repco parts ordering. Rego and VIN fields exist with no lookup provider behind them. There is no native app-store application, and no review platform connector.
How to choose between them
Choose Workshop Mate if headcount is your main cost driver, or if live MYOB or Burson EzyParts integration is a requirement rather than a preference. Choose MechAxis if the work you want to fix is the inspection-to-approval conversation, the technician's experience on the workshop floor, a customer portal, or the Platinum modules around revenue recovery, warranty cases and capacity. Run one real job through both trials with the staff who will use it daily, and price both against your actual headcount before deciding.
MechAxis and Workshop Mate side by side
The Workshop Mate column was read from their own public pages on 16 August 2026. Vendor offerings change, so confirm anything that decides your purchase at the source.
| Capability | MechAxis | Workshop Mate |
|---|---|---|
| Users included | 3 on Silver, 10 on Gold, unlimited on Platinum | Unlimited users on the published plan |
| Pricing shape | Three AUD tiers sized to the workshop | One flat monthly price for any team size |
| How prices are quoted | $89, $149 and $199 per month including GST ($80.91, $135.45 and $180.91 ex GST) | Advertised plus GST, so add 10% for the amount charged |
| Job cards, quotes and invoicing | Included on every plan | Listed as core features |
| Booking diary | Calendar with bays, technicians and expected duration | Booking diary listed |
| Accounting sync | Xero connection foundation, sync depth in delivery. No MYOB | Xero and MYOB both listed |
| Supplier parts ordering | Connector architecture only, no live vendor API enabled | Burson EzyParts listed |
| Digital inspections with photos and severity | Gold and Platinum | Not listed on the public feature summary |
| Customer portal for approvals and history | Gold and Platinum | Not listed on the public feature summary |
| Customer reminders | Service and rego campaigns with consent, dedupe and approve-before-send | Automatic reminders by letter, email and SMS |
| Technician time tracking | One active timer per technician with a finish-work handoff | Live clock on and off with user levels |
| Integration charges | Included in the plan, no gateway account to set up | Charges apply per integration |
| Free trial | 30 days, no card required | 14 days in Australia |
Questions
Common questions
01Is Workshop Mate cheaper than MechAxis?+
Above three users, very likely yes. Workshop Mate publishes a flat monthly price with unlimited users, so cost does not rise with headcount, while MechAxis tiers have user ceilings of three and ten before Platinum. Below that, MechAxis Silver is cheaper on either GST basis. Compare carefully: MechAxis prices include GST while Workshop Mate quotes plus GST, so put both ex GST if your workshop is registered.
02Does MechAxis connect to MYOB?+
No. MechAxis has a Xero connection foundation with sync depth still in delivery, and no MYOB integration. Workshop Mate lists both Xero and MYOB. If MYOB is a requirement, that is a genuine reason to choose them.
03Can MechAxis order parts from Burson or Repco?+
Not today. The connector architecture and setup surface exist, but no live vendor API access is enabled, so parts ordering is not integrated. Workshop Mate lists Burson EzyParts ordering as available.
04What does MechAxis do that Workshop Mate does not publicise?+
Digital vehicle inspections with photos and severity ratings, line-by-line customer quote approval, a customer portal for approvals and service history, and the Platinum modules for revenue recovery, warranty and comeback cases, capacity planning and fleet management.
30-day trial
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