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Fleet management

Fleet management software for automotive workshops

How a fleet management portal helps workshops manage business vehicles, approvals, service history and documents.

16 July 2026 · 7 minute read

Fleet customers need more than an invoice attachment

A business fleet manager may be responsible for dozens of vehicles, drivers, locations, purchase orders and approval decisions. Sending individual updates without a shared view creates delay for the fleet and extra calls for the workshop.

Separate fleet access from internal workshop access

An automotive customer portal should show authorised vehicles, inspection findings, approved quotes, invoices, service history and downtime without exposing supplier costs, margins or internal notes.

Control documents deliberately

Vehicle and document access should be assigned to the fleet account and revoked when a contact changes role. Fleet members should receive only what the workshop has authorised for their account.

How MechAxis Platinum helps

MechAxis Fleet Portal supports fleet accounts, members, vehicles, drivers, cost centres, approvals and controlled document visibility from the same workshop record.

Questions

Common questions

01What is a fleet portal for a workshop?+

It is a secure customer-facing workspace where a business can review authorised vehicles, service activity, approvals, invoices and documents.

02Can fleet users approve repairs?+

Yes, where the workshop has assigned the appropriate fleet role and approval access.