Workshop software pricing: compare the complete bill

Write down your staff, locations, monthly jobs, inspection workload and message volumes before comparing prices. Give every vendor the same requirements. A one-user subscription and a ten-user inspection package are not equivalent purchases. MechAxis makes the decision straightforward through Silver, Gold and Platinum: Gold bundles inspections and purchasing for up to ten users, while Platinum adds group controls and specialist follow-up tools. Compare that scope with the exact competing offer.

MechAxis's published plan prices are in Australian dollars including GST. Another quote may be before GST or express an annual commitment as a monthly equivalent. Keep columns for the amount payable each month, any annual payment, tax basis and minimum commitment. A $149 price before 10% GST totals $163.90 including GST. A displayed monthly equivalent is not necessarily the amount you can pay on a monthly contract. Confirm both with the provider's current written offer.

Include reception, technicians, the owner, managers and finance access where required. Then price a normal busy month and the next person you expect to hire. MechAxis Gold includes up to ten users and Platinum unlimited users. Some alternatives charge per additional user; others limit job counts or separate attendance users from full access. Record the actions each person can perform. A larger number of restricted accounts may not cover the same work as the staff seats you need.

Customer SMS is charged separately from the MechAxis subscription. For every vendor, confirm how long messages, replies, media, vehicle lookups and payment processing are charged. Use your own recent volumes. Illustrative example only: a $150 subscription plus 200 chargeable units at an assumed $0.20 would total $190 before any other fees. This is not a vendor quote. Replace each input with the written terms and keep the unit definition alongside the rate.

A change can require data cleanup, training and a period of access to the old system. Identify which records can be imported, which will remain in an archive and who checks opening balances or stock. Include any paid partner help and external accounting subscription. MechAxis provides templates, preview and validation for supported CSV imports, but a customer import is not a promise that every old invoice or attachment will transfer. Scope the move before treating a subscription discount as the total saving.

The comparison worksheet below helps record the price and evidence next to the same trial scenarios. Put essential requirements ahead of the final total: a plan cannot meet your needs if the required integration or permission boundary fails. MechAxis is a strong value choice when its included team, inspection and purchasing workflow remove the need for separate operating lists. Use the 30-day trial to establish that fit, then choose the paid tier that contains what you actually used.